Q：參加國際研討會如何申請經費及核銷?

A. 參加國際研討會可申請相關補助如下。

  1. 國科會補助國內研究生出席國際學術會議：請參考全球處網頁：https://oga.site.nthu.edu.tw/p/412-1524-21203.php?Lang=zh-tw（為配合校方作業，請申請人務必於會議首日所屬月份之前一個月之首日（遇例假日者，順延至次一上班日）16：00前線上申請送出，以利全球處於同日彙整全校申請案，統一送件至國科會）
  2. 國立清華大學補助研究生出席國際會議：請參考全球處網頁：https://oga.site.nthu.edu.tw/p/412-1524-21203.php?Lang=zh-tw 

核銷程序：

  1. 出國前於校務資訊系統填報出國申請單，下載後請指導教授簽名後傳至辦公室。
  2. 存留每一段的登機證、購票證明Invoice、註冊費繳費證明等
  3. 回國後先填寫出國報告書，上傳至國科會網站或校務資訊系統
  4. 若有其他經費來源，請告知辦公室，需做經費分攤
  5. 相關核銷文件可先提供電子檔或照片給辦公室製作國外出差旅費報告表
  6. 報告表完成後請至辦公室繳交核銷文件正本及簽名。
Q: How do I apply for funding and reimbursement for attending an international conference?

A. Funding applications for attending international conferences are as follows:

  • NSTC Grant for Domestic Graduate Students to Attend International Academic Conferences: Please refer to the OGA website: https://oga.site.nthu.edu.tw/p/412-1524-21203.php?Lang=en (In coordination with university procedures, applicants must submit their online application by 4:00 PM on the 1st day of the month preceding the month of the conference. If the 1st falls on a holiday, the deadline is postponed to the next working day. This ensures the OGA can compile all applications and submit them to the NSTC on the same day.)

  • NTHU Grant for Graduate Students to Attend International Conferences: Please refer to the OGA website: https://oga.site.nthu.edu.tw/p/412-1524-21203.php?Lang=en

Reimbursement Procedures:

  1. Before departure, fill out the "Application for Traveling Abroad" in the Academic Information System. Download the form, obtain your advisor's signature, and submit it to the office.

  2. Retain boarding passes for every flight segment, purchase invoices, registration fee payment certificates, etc.

  3. After returning, first complete the "Travel Report" and upload it to the NSTC website or the Academic Information System.

  4. If there are other funding sources, please inform the office to arrange cost-sharing.

  5. You may first provide digital copies or photos of the reimbursement documents to the office for the preparation of the "Foreign Travel Expense Report."

  6. Once the report is finalized, please visit the office to submit the original reimbursement documents and sign the report.